Nancy Nardin over at SmartSellingTools.com wrote a great blog post last week, entitled ‘99% of Businesses are Being Stiffed! And You’re Probably One of Them’ that is highly relevant to sales and marketing tools for small to medium size business (SMBs).

The essence of the post is that most SMBs are either overpaying for the software they’re using or using software that is built for mid-to-large companies but that is crippled for SMBs. What is more telling, is that the companies selling it to us are saying their ‘primary’ market is larger business but that the software is applicable for smaller companies too.

How can this be true? How can your under 100 employee firm have the same support, feature needs, and budget as a 500+ employee company that has a marketing department and a sales team of 40? Or how you the same as 50 person hi-tech venture capital backed startup that lives and breathes social media?  All the features those companies will insist upon can become a burden for you to use (or not even be a good fit altogether), not to mention the manpower and support issues you will have trying to keep it running smoothly. It’s no wonder that a lot of software becomes ‘shelfware’ after the vendor has sold the customer on all the whiz bang features 6 months previously.

We haven’t even gotten to budget! Some vendors will discount their software to give you a ‘great deal’, without ensuring you are a ‘great fit’. Or sell a ‘lite’ version or give a free version so that you will invest your time on their platform, so they can upsell you later. Again, will it fit your company is not their primary concern. What you pay today may not be what you pay when you renew, or have taken into consideration implementation costs.

As Trish Bertuzzi (a well-known expert on sales strategies) comments on the post, ‘Our advice to all our clients, don’t talk to vendors or do any research on marketing automation until you have defined your requirements. Then, once you have defined them, sit back and take a long hard look at what it will cost you in time, effort and energy to implement.’

So don’t get stiffed. Don’t buy a tool that is built for large companies and get short changed later. Buy what you need  – you can always upgrade later (if you need to) if it’s a monthly software-as-a-service (SaaS) product which most are. Gone are the days of buying all you will ever need, because its no longer a one-time license purchase.

Most importantly, choose based on what your requirements are, not based on what some large companies requirements are. There’s many reasons why SAP and Oracle ERP software don’t fit SMBs, and Intuit accounting software doesn’t fit large companies.

While a well designed and well promoted website can create leads for a company, it goes without saying that most companies will not rely on it entirely.  They will also supplement inbound marketing with outbound targeted calling; they will take a look at who their customer base is and why, develop a list of other companies that are similar, and start calling.

Success at this point will usually sound like “…interesting, send me an email with your info in it and I’ll get back to you”.  The big question is did they say it to be nice,  to get you off the phone?  Or are they genuinely interested? If they are not interested, you may have just set yourself up for a waste of time following up with them.  What you really want is insight into who on the “send me an email” list really is interested, who is actually engaged with your message.

One path to this insight is through a combination of a content-rich website, and marketing automation like ActiveConversion.  When they ask for the “more information email”, the email itself contains links that lead to the information/content.  With the ActiveConversion Outlook plugin installed, if they click on any of those links, you’ll see if they clicked through and what they looked at.

If they said they were interested, but didn’t click through on any of the informational links, well, not as qualified.  However if they clicked through and looked at multiple pages, and even more significantly, if they returned later for a second look at your website, notch them up as having passed qualifying test #1.

Keep in mind this same approach is useful when re-engaging with customers and old prospects.  Even deep into a relationship sell, being able to gauge how interested and engaged a prospect is with the new message you’re delivering is invaluable.

Whenever the oil and gas industry is mentioned most consumers think of gas bars and service stations, typically operated by a few multinational brands like Exxon, Shell and Chevron.  Gas bars and service stations are actually the tip of the energy industry iceberg, representing so-called downstream activity.  Further upstream there are many thousands of companies involved in exploration and production with their own particular role in the search for hydrocarbon deposits.  Many of these operators such as geophysical and drilling contractors are service providers who in turn contract with other service providers to perform specialized functions within their field.

The relationships between these companies is obviously business to business (B2B) and often well defined so why bother with a marketing automation solution or sales intelligence if you are a energy services provider?  The main reason is probably timing.  Exploration activity is project oriented and the decision to drill is at the core. Wouldn’t it be useful to know exactly when a new or existing customer is looking to buy something you provide?

Industry insiders pride themselves on what’s going on in the oil patch.  They seem to know where the deals are and when they’re sales-ready.  An advanced marketing automation solution will enhance their ability to strike, by providing automatic alerts.  A Sales 2.0 solution will not only identify which companies are sales-ready but will also indicate the ideal time to call in the sales cycle.

Sales reps for these leading companies retain a competitive advantage by being notified when a desired prospect has downloaded a particular specification, watched a video, or visited a certain page like pricing on their corporate website.  Or when they have a proposal out, and are waiting for indication that they are being considered for the ‘short list’. When this information is delivered in real-time, sales reps stand a much higher chance of winning these multi-million dollar bids.

Another advantage is intelligence.  Just knowing which companies are researching your offering is often worthwhile. Some companies may not have been on the radar, and can often lead to new business.

And with an advanced marketing automation solution , marketing personnel can track the results of trade shows, mail, email and other campaigns, in addition to being able to build and send emails to keep their brand top of mind.

Having sold to the ‘oil patch’ for many years, I can see why ActiveConversion is used by many energy industry manufacturers and service providers, to auto-nurture prospects and to optimize their sales time.

This is a true story from my days as a sales rep for a Hospital Information Systems vendor.  As we were driving on the way to a sales call, my colleague gestured at a street sign and laughed, “See, our customers are so easy to find there are even signs pointing the way there!”  As healthcare industry vendors who focused on the multi-million dollar operations known as hospitals, HMOs and clinics, our situation was the opposite of most B2B companies whose main challenge is generating new prospects.

Which begs the question, if all prospects are known, why bother with a marketing automation solution if you are a healthcare industry vendor?  The main reason is probably timing.  A Sales 2.0 solution will identify which of those institutions are sales-ready at the exact moment in the sales cycle.  As a sales rep it is very advantageous for me to be notified when a hospital had downloaded a particular white paper, watched a video, or visited a certain page on our corporate website.  And more importantly, have that information delivered directly to my Salesforce.com account and with email at the moment it happens.  It goes without saying, that this would give me a huge competitive advantage due to knowing their TIMING. Hospitals and their constituent departments each have their own budgeting cycle so it helps to be alerted when funding might be kicking in.

Another reason is INTELLIGENCE.  Even if a hospital isn’t ready to purchase your healthcare product or service, an advanced  marketing automation solution will tell which ones are researching your offering.  And if you have multiple products, it will identify which of your products have attracted their attention.  Better products will even give you contact names, size of institution, location etc. This helps to qualify opportunities. You can even to put them on a ‘watch list’ so that you can tell when they re-visit and alert the right sales rep.

Today, leading healthcare industry vendors use Sales 2.o tools like this to be more competitive, more productive and more timely. They’re the guys who seem to ‘know’ where there are deals, and when they’re sales-ready.

This is the fourth of ActiveConversion’s very popular “eHow To” guides.  This one deals with using Marketing Automation to score the behavior of website visitors, and those who click through on emails, so that they can be automatically sorted for prioritization.  From the summary:

Identify online behaviors that indicate interest or sales-readiness

Not all leads are created equally. A lead scoring system acknowledges this by assigning values to leads based on objective criteria. The lead score determines the appropriate action for that lead.

In establishing your system you should;

• Identify online behaviors that indicate interest or sales-readiness
• Assign point values to each of those behaviors
• Establish a score that defines “Sales-Ready”

With a contemporary marketing automation solution like ActiveConversion, today’s B2B marketers can reduce costs and increase revenue through prioritization with lead scoring.

To download this eHow To Guide on why, when, and how to implement an automatic lead scoring plan for your business, click on the image!

The principal sponsors of this blog, Active Conversion, are offering an limited time 60 day free trial if you sign up as a result of reading this post, so here’s a quick look at what to expect:

After you’ve taken a few minutes to activate your trial account and install the Active Conversion code, you’ll begin seeing results immediately and within days patterns will begin to emerge.  To start with, visitors to your site will be identified by company name.  Some of these visitors may surprise you and as a B2B marketer or sales professional you’ll gain valuable information about which companies are interested in you.

After a while some visitors will start to jump out at you, repeatedly returning to your website to visit more and more pages.  Intuitively you may have pegged them as higher value and more qualified but now you have quantified data to back that hunch up.

For the trial, most marketers or sales professionals simply used the default lead scoring.  By looking at the online behavior of your visitors you’ll begin to correlate that to the lead score that each visitor accumulates.  Eventually you’ll be able to develop your own lead scoring criteria based on the behavior of visitors to your own site but for now you can see that higher lead scores mean higher quality leads.

If your site has pages with form fills using the same default conventions as Active Conversion, your visitors that have previously been identified by company now become people with names, email addresses and/or phone numbers.  In other words, leads.

You’ll also want to take an email nurture campaign for a spin during your trial.  Load up some content into a nurture campaign, pick say 3 emails over six weeks, and anytime any of the respondents clicks through on a link, they are identified as though they had form filled on your website.

Eventually when these leads are presented to your sales team the lead information will include a summary of their activity.  This will give your reps some background for that all-important first call.

This has been a quick look but you can see that even on the trial, things happens automatically, like it’s on cruise control.  We haven’t even talked about, lead nurturing, lead management, email marketing campaigns to your existing in-house lists, or social media ROI tracking.

Feel free to pass this offer along to your network, as long as you or they use this sign up page they’ll have access to a 60 day trial.

Wellesley, Mass. - January 25, 2010. THINKstrategies, Inc., the leading strategic consulting company focused on the business implications of the on-demand services market, announced today that ActiveConversion has been named the latest winner of the Best of SaaS Showplace (BoSS) Awards program, which is aimed at promoting the measurable business benefits being delivered by today’s Software-as-a-Service (SaaS) solutions.

The BoSS Awards program was announced in January 2009 by THINKstrategies as an initiative aimed at bringing greater attention to SaaS and cloud computing companies that are producing tangible business benefits for specific user organizations. These benefits include increased sales, lower costs, higher customer satisfaction, faster operations and greater profitability.

Two guys are walking in the woods when suddenly a huge bear jumps out at them.  They take off with the bear in hot pursuit.  One guy stops to change into his running shoes.  The other guy shouts, “What are you doing?  That won’t help you outrun the bear!”  The first guy replies, “I don’t have to outrun the bear.  I just have to outrun you!”

Graphic source: MacGregor Marketing

This bit of modern folklore is usually used in a business context as a cue to be aware of your true competition and to to stay ahead of them.  For B2B Marketers who leverage organic search engine optimization it is a good reminder for them to beat the competition by focusing on what happens after the prospect has landed.  They know well that targeting popular keywords related to their product or service brings with it a downside:  Their competition have targeted the same keywords and are right there in the same search results. That’s right, the competition is only a click or two away.

So it is wise to assume that any prospect who has found your website will also check out the websites of your competitors.  When businesses are seeking products and services that will enhance their own productivity and competitiveness, the typical sales cycle has changed.  Businesses spend more time researching before they actually engage vendors.  In this research phase there are two marketing pitfalls worth highlighting:  First, the visits are anonymous unless you can entice the prospect into filling out a form.  Second, prospects are unlikely to stay (or return) on your website unless it informs and educates them.   Offering up superlatives without any real substance won’t cut it.  And warmed over product brochures won’t cut it.

Fortunately a single tactic addresses both pitfalls.  Offering high quality content (such as white papers) that answers prospects’ questions will elicit basic contact information with a brief, easy form fill.  Moreover, with a modern marketing automation system, you can enhance your lead scoring by tying any earlier anonymous visits with your newly-identified prospect.  This more complete set of data will help your sales team with superior lead information, faster response and help outrun their competition.